Family Educational Rights and Privacy Act (FERPA)

  • Notice for Directory Information 

    The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Surry County Schools, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, Surry County Schools may disclose appropriately designated “directory information” without written consent, unless you have advised Surry County Schools to the contrary in accordance with the procedures described herein.  The primary purpose of directory information is to allow the Surry County Schools to include information from your child’s education records in certain school publications.  Examples include:

    • A playbill, showing your student’s role in a drama production;
    • The annual yearbook;
    • Honor roll or other recognition lists;
    • Graduation programs; and
    • Sports activity sheets, such as for wrestling, showing weight and height of team members.

    Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965, as amended, to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.

    If you do not want the Surry County Schools to disclose any or all of the types of information designated below as directory information from your child’s education records without your prior written consent, you must notify the Surry County Schools in writing as to which specific information you want withheld.  Per FERPA guidelines, Surry County Schools has designated the following information as directory information: 

    • Student's name
    • Address
    • Telephone listing
    • Electronic mail address
    • Photograph
    • Date and place of birth
    • Dates of attendance
    • Grade level
    • Participation in officially recognized activities and sports
    • Weight and height of members of athletic teams
    • Degrees, honors, and awards received
    • The most recent institution attended
    • Student ID number used to communicate in electronic systems, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identity, such as a PIN, password, or other factor known or possessed only by the authorized user